KelAda

PharmaChem

  • Category
  • Pharma & Intelligent Automation
  • Start Date
  • September 2025
  • Client
  • KelAda PharmaChem Limited
  • Handover
  • Ongoing Partnership

Building Intelligent Automation to Accelerate Scientific Productivity

KelAda PharmaChem is an innovation-driven pharmaceutical company advancing complex chemistry and biopharma solutions. To support its growing R&D and operations, Zoh Media was engaged to design and deploy AI-driven automation systems that streamline communication, project management, and reporting workflows — allowing scientists and project teams to focus on innovation rather than admin.

Services Delivered:

  • AI Workflow Design & Automation
  • Process Mapping & Optimization
  • AI-Powered Meeting Automation
  • Email & Task Management Automation
  • Budget Tracking & Governance Automation
  • Knowledge Transfer & Staff Training

The Challenge

Olympia Panache is a luxury residential development emphasizing community, aesthetics, and high-end experience. But its digital presentation lagged behind:

  • Overloaded communication channels and manual email handling slowing decision- making.
  • Repetitive admin work reducing time spent on high-value scientific activities.
  • Fragmented task tracking across multiple meetings and projects.
  • Limited visibility into ongoing deliverables, progress, and budget utilization.

To compete in premium real estate, digital identity matters as much as location — the site needed to communicate value, elegance, and ease of exploration.

Our Approach & Solution

  • 1. Workflow Discovery & Automation Blueprint

Zoh Media led stakeholder workshops to map key operational bottlenecks and design a modular AI automation framework using n8n as the orchestration layer.

  • 2. Smart Inbox & Meeting Automation

Developed automated systems to categorize and summarize emails, generate meeting agendas, and capture notes and action items through Fireflies.ai and OpenAI summarization models.

  • 3. Centralized Task & Project Tracking

Created an integrated tracker (Google Sheets + automation triggers) to sync action items, ownership, and deadlines across all ongoing research and operational projects.

  • 4. Financial Oversight & Reporting Automation

Implemented automated internal budget tracking for TransPharm and PROSPLIGN projects, enabling real-time financial visibility and governance dashboards.

  • 5. Agile Delivery & Knowledge Transfer

Executed the project in iterative sprints with regular demos, client validation, and training sessions to ensure KelAda’s internal team could sustain and scale the automation framework.

Results & Impact

  • 60% reduction in time spent on meeting preparation and follow-ups.
  • Fully automated email classification and response draft system covering high-volume mailboxes.
  • Centralized visibility of all project action items and deliverables.
  • Enhanced budget tracking and reporting accuracy across departments.
  • Scalable automation platform ready for expansion into other business units.

Client Testimonial

“Working with Riyaz and Zoh Media has transformed how we manage our projects and internal communication. The automation system they built has freed up valuable time for our scientific teams and brought structure and clarity to our operations.”
— Director / KelAda PharmaChem

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